Job Description

Job Description

Job Description

POSITION SUMMARY

The HR Administrator provides entry-level administrative and operational support to the Human Resources function. This hourly, non-exempt position helps maintain accurate employee records, supports recruiting and onboarding activities, assists with routine HR transactions and communications, and contributes to workplace culture and employer-branding activities under the direction of HR leadership.

ESSENTIAL DUTIES AND RESPONSIBILITIES  

• Provide day-to-day clerical and administrative support to the Human Resources function. 
• Perform accurate data entry and routine updates in the HRIS and department trackers. 
• Maintain personnel files, employee records and HR documentation in an organized and confidential manner. 
• Complete employment verifications and other routine document requests in accordance with established procedures. 
• Schedule candidate interviews and support candidate communication and recruiting administration. 
• Prepare and organize onboarding paperwork, orientation materials, I-9 documentation, and other new-hire records. 
• Process routine HRIS transactions and personnel documents as assigned. 
• Assist with employee badge processing, document collection, and record retention. 
• Support routine reports, audits, training logistics, meetings, employee events, and HR communications. 
• Respond to routine employee questions  
• Assist with approved social media posts highlighting workplace culture, recruiting, employee engagement, community involvement and company events. 
• Help gather approved photos and content, maintain content calendars, and escalate social media questions or concerns as appropriate. 
• Perform other duties and responsibilities as assigned. 

MINIMUM QUALIFICATIONS  

• High school diploma or GED. 
• Zero to two years of administrative, customer service, recruiting, or human resources experience. 
• Basic proficiency with Microsoft Office, including Outlook, Word, and Excel. 
• Accurate data-entry skills with strong attention to detail. 
• Ability to organize records, prioritize routine assignments, and meet deadlines. 
• Professional written and verbal communication skills. 
• Ability to maintain confidentiality and handle sensitive information with discretion. 
• Ability to learn HR systems, procedures, and recordkeeping requirements. 

PREFERRED QUALIFICATIONS  

• Associate degree or coursework in Human Resources, Business Administration, Communications or a related field. 
• Previous office, administrative, recruiting, or HR support experience. 
• Experience using an HRIS or applicant tracking system. 
• Experience creating professional social media content or using tools such as Canva. 
• Experience supporting onboarding, employee events or workplace-culture initiatives. 
• Experience working in a manufacturing or similar operational environment. 

  ROLE BOUNDARIES  

This position supports established HR processes and provides clerical and administrative assistance. Employee-relations decisions, investigations, corrective-action decisions, compensation decisions, policy interpretation and other matters requiring independent HR judgment remain with HR leadership unless specifically delegated. 

  PHYSICAL AND WORK ENVIRONMENT  

• Prolonged periods of sitting and working at a computer.  
• Frequent use of hands for typing, filing and handling documents.  
• Occasional standing, walking and movement throughout office and operational areas.  
• Ability to occasionally lift or move up to 20 pounds.  
• Occasional exposure to a manufacturing environment, including moderate or loud noise, when supporting employees or company activities. 

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